Confidential
Job Description
As an Office Assistant, you will play an essential role in ensuring the smooth operation of our office environment. You will support daily administrative tasks, contribute to efficient workflow, and provide excellent service to both internal and external stakeholders. Your organizational skills and attention to detail will help create a productive workplace.
Job Responsibilities
Administrative Support – Provide comprehensive administrative support to various departments. You will manage scheduling, coordinate meetings, and assist with project management tasks.
Communication Management – Handle incoming calls, emails, and correspondence. You will prioritize messages and route inquiries to the appropriate team members, ensuring timely responses.
Document Preparation – Prepare, format, and edit documents, presentations, and reports. You will ensure that all materials meet company standards and deadlines.
Record Keeping – Maintain organized filing systems, both electronic and physical. You will update records regularly to ensure easy access to important information.
Data Entry – Accurately input data into databases and spreadsheets. You will verify information for completeness and correctness, supporting data integrity.
Office Supplies Management – Monitor office supplies inventory and place orders as needed. You will ensure that the office is well-stocked with essential materials to support daily operations.
Meeting Coordination – Organize and set up meetings, including preparing agendas and taking minutes. You will ensure that all necessary materials are available for participants.
Customer Service – Greet visitors and clients in a friendly and professional manner. You will assist them with inquiries and direct them to the appropriate personnel.
Team Collaboration – Collaborate with colleagues to support various projects and initiatives. You will contribute to a positive team atmosphere and assist where needed.
Task Prioritization – Manage multiple tasks effectively, adapting to changing priorities in a fast-paced environment. You will demonstrate strong time management skills to meet deadlines.
Qualifications
High school diploma or equivalent; an associate degree or relevant certification is a plus.
Proven experience in an administrative or office support role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational skills and attention to detail.
Excellent written and verbal communication abilities.
Ability to work independently and as part of a team.
Please send your CV on WhatsApp – 0545943508