Admin Executive Vacancy Dubai

  • Full Time
  • Dubai
  • 3500 AED / Month

Emoire Implex Good Wholesalesrs LLC

Job Description

The Admin Executive is responsible for providing administrative support to ensure efficient office operations. This role involves a wide variety of tasks including handling correspondence, managing schedules, maintaining office supplies, assisting in project management, and performing general office duties.

Key Responsibilities

1. Office Management

  • Oversee daily office operations and ensure everything runs smoothly.
  • Manage office supplies and place orders for replenishment.
  • Maintain and organize filing systems, both physical and digital.
  • Coordinate office maintenance and ensure the office environment is clean and organized.

2. Scheduling & Calendar Management

  • Coordinate appointments, meetings, and travel arrangements for management or team members.
  • Manage and update calendars, ensuring there are no conflicts or missed appointments.
  • Arrange internal and external meetings, preparing agendas, and taking meeting minutes.

3. Communication & Correspondence

  • Handle incoming calls, emails, and other communications, directing them to the appropriate parties.
  • Draft and proofread emails, reports, and other correspondence.
  • Act as a point of contact for both internal and external stakeholders.

4. Document Management

  • Prepare, review, and process important company documents such as invoices, contracts, and reports.
  • Maintain confidentiality and organize sensitive information.

5. Support to Senior Management

  • Assist senior management with administrative tasks like preparing presentations, reports, and spreadsheets.
  • Help with project management and coordination, ensuring deadlines are met.

6. Human Resources Support

  • Assist with employee on-boarding and off-boarding processes.
  • Manage employee attendance and leave records.
  • Coordinate training sessions and team-building activities.

7. Financial Administration

  • Handle petty cash, track expenses, and assist in budget preparations.
  • Process invoices and coordinate payments.

8. Event Coordination

  • Organize internal and external events such as conferences, seminars, team meetings, and client visits.

9. Record Keeping & Reporting

  • Maintain and manage company databases.
  • Prepare reports for management on office activities, resources, and performance.

10. Compliance & Regulations

  • Ensure adherence to company policies and legal compliance in all administrative matters.
  • Assist in maintaining health and safety standards.

Kindly send your updated CV to +971 55 976 0881

To apply for this job email your details to no@reply.com

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